Provide employees with different spaces for different tasks by balancing open spaces with more private areas. The idea of productivity based on collaboration
has turned open spaces into a paradigm for the modern workplace. But
smart managers know that a truly productive office is also about flexibility. This means a one-size-does-not-fit-all approach that provides employees with a wide array of space types that adapt to their specific needs.
“A truly forward looking workplace incorporates elements like
personal work booths and activity-based work areas, different-sized
meeting rooms, informal ‘collaboration zones’ and purely social areas
and creates the perfect balance for their employees to thrive,” says Ed
Nolan, senior VP for workplace strategy at
JLL, a real estate service firm that is refreshing its Chicago headquarters.
Encourage collaboration and brainstorming through space: Create
open hubs and wide lounges connected by ample hallways that encourage
interaction and where people can meet and start conversations. You can
also use whiteboard paint to turn walls into brainstorming and
creativity areas that engage employees and spark ideas and innovation.
Provide spacious areas: It’s important to design an
office where employees can freely work and move without disturbing
others. Overcrowding is linked to
poor performance. So always ensure that workers have a buffer zone in which their personal space is safe.
Ask your employees what they want: According to their own survey, JLL’s employees of all ages wanted working environments that adapted to their needs. But other
studies
have linked open floor plans with less satisfied workers and
constrained creativity. Conducting employee surveys allows for a more
tailored office design based on their own preferences.
Create clear boundaries between areas: Customize
each office space to the department and its workers so no distractions
can hinder their work and members of the same area can reinforce
teamwork and identity.
Think about space for client meetings: If your
office will allocate space for clients to come in, create a comfortable
space that showcases the values and brand of the company. It can also
feature welcoming arrangements and accessibility for the handicapped and
elderly
.
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